Together, we can beat cancer. At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions. We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. If you want to be part of this important mission, we want to hear from you. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and provide exceptional support to the Americas Marketing department. In this role, you will play a vital role in ensuring the smooth operation of the department by handling a variety of administrative tasks, managing communication, and providing excellent customer service. Work is generally of a critical or confidential nature. Responsibilities: Communication and Scheduling: Answer and screen emails and calls, directing them to appropriate staff members. Manage and schedule appointments for department Sr. Director Prepare and distribute meeting agendas and minutes, ensuring accurate documentation of key decisions and action items. Compose and send professional emails and correspondence on behalf of Sr. Director. Administrative Support: Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Coordinates activities between departments and outside parties. Assist with travel arrangements for Sr. Director and other staff as needed. Contacts company personnel at all organizational levels to gather information and prepare reports. Administer marketing and compliance tools, such as on24 and in-house developed tools. Manage webinar accreditations for attendees. Perform other administrative duties as assigned. Customer Service: Respond promptly and professionally to inquiries from internal and external customers via phone, email, and in person. Minimum Required Skills and Knowledge: Familiar with business tools such as: E-mail, Microsoft Word, Excel, and PowerPoint. Experience with HCM (e.g, Workday) or equivalent ERP product and productivity software desired. Typical Education and Experience: Associates Degree or equivalent; 3 - 5 years of related experience. #LI-CORP1 Fighting cancer calls for big ideas. We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer. TogetherWeFight Privacy Statement Equal Employment Opportunity Statement Varian is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Varian follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here. The base pay range for this position is Min $56,000 - Max $95,600 The pay wage range shown is based on the job posting's primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location. Together, we can beat cancer. Imagine a world without fear of cancer. We do, every day. Varian Medical Systems is the world’s leading manufacturer of medical devices and software for treating and managing cancer. For more than 70 years, we have developed, built, and delivered innovative cancer care technologies and solutions for our clinical partners around the globe to help them treat millions of patients each year. Taking an Intelligent Cancer Care approach, we are harnessing advanced technologies like artificial intelligence, machine learning, and data analytics to advance cancer treatment and expand access to care to help patients become survivors. When you join Varian, you become part of a global network of innovative and inspired minds working together across the globe. We keep the patient and our clinical partners at the center of our thinking as we power new victories in cancer care. Because for cancer patients everywhere, their fight is our fight.